Local event site - good for the club as well.

https://www.mthoodterritory.com/plan-your-trip/event-calendar

Save the Date

EVENTS NEAR MT HOOD:

The Second Saturday of each month the WAAAM Air and Auto Museum opens the doors to roll out and run some of its antique airplanes and cars. Visitors watch airplane operations up close and may get to ride in old cars too. Open 9-5. Activities 10-2. Lunch 11-1. Free parking. WAAAM is located three miles from downtown Hood River at 1600 Air Museum Road, Hood River, OR 97031. Call (541) 308-1600 for more information or visit www.waaamuseum.org


http://www.allmounthood.com/events/org_details.php?title=WAAAM%20Air%20and%20Auto%20Museum&org_ID=2832

GOALS:

We are anticipating:

50 cars

Restaurants

Government Camp Breakfast/Restaurant options
http://www.yelp.com/search?find_desc=breakfast+places&find_loc=Government+Camp%2C+OR&ns=1&ls=be0365b820761d5f

Co-Chairs To Do:

HOTEL:

• Research and book hotels
• Ensure contract allows us to cancel as late as possible, and that we are not liable for any rooms not booked
• Room or area for welcoming reception
• Parking

BANQUET:  

• Location
• Catering menu
• Set up/decorations
• Thank guests

T-SHIRT/POLO:

• Tshirt ordering options
• Polo options
• Hoodie options?  People can buy?
• Hat options?  People can buy?

REGISTRATION:  John Beck will be in charge of this portion.

• Track incoming registrations, including all info, tshirt size, registration fees
• make sure Treasurer is given all checks to deposit
• Keep website updated with registrants

Misc:

• Insurance

 
Mazda money and swag order.

Window signs for local sponsors

CONSIDERATIONS

• Do we want to offer other merchandise options [hats, pins, hoodies] that people may be able to order directly from the vendor?  Or smaller items at the event?
• It may be a little difficult to add multiple pages to the existing website - do we want to consider a sister site that we link to for participants and to share the run info that people can also get the registration info from?
• We have narrowed down the hotels to Timberline Lodge and The Resort at the Mountain, both of which have rooms available for our dates.
• Biggest consideration right now is availability of food and gas near those locations