Runs Committee To Do:

Needed are people willing to layout runs, write up descriptions of their runs, research roads and do check outs for the runs, making sure there are rest stops, etc. We need run leaders and sweep cars for all runs. Runs need to be checked to be sure we won’t run into bicycle events or other club events for the enjoyment of all. Most of the run committee will need to be present for the event, but we welcome input from all on favorite roads, restaurants, and will need people to do a pre-run on another weekend or two to verify everything works and is signed properly.  We want a variety of half day runs and full day runs.

 

DIRECTIONS/MAPS:

• Speed on runs
• Run routes in Miles and Kilometers

RUNS:

• Friday runs
• Saturday runs
• Sunday short run or run back to Portland
• Local landmarks and scenery
• Research roads, run options
• Coordinate teams
• Coordinate run schedules
• Make sure all runs have needed info and handouts

CHECK SCHEDULE CONFLICTS WITH OTHER CAR CLUBS AND BICYCLE CLUBS

Activities Committee To Do:

Games:

We are going to have a Miata Game time, and need people to come up with ideas of games to play, set up the games, run/monitor games, and procure whatever supplies they need within the budget. Members running the games will also get a chance to play the games.

Show ‘N Shine:

            We need people to direct the parking of cars, encourage voting, collection of ballots, and making of said ballots with categories. They will need a ballot box and a few people to count ballots. They will also encourage participants to go to the games area.

Co-Chairs To Do:

HOTEL:

• Research and book hotels
• Ensure contract allows us to cancel as late as possible, and that we are not liable for any rooms not booked
• Room or area for welcoming reception
• Parking

BANQUET:  

• Location
• Catering menu
• Set up/decorations
• Thank guests

T-SHIRT/POLO:

• Tshirt ordering options
• Polo options
• Hoodie options?  People can buy?
• Hat options?  People can buy?

REGISTRATION:  John Beck will be in charge of this portion.

• Track incoming registrations, including all info, tshirt size, registration fees
• make sure Treasurer is given all checks to deposit
• Keep website updated with registrants

Misc:

• Insurance

 
Mazda money and swag order.

Window signs for local sponsors

TO DO LIST

1. Order Zoom-Zoom box from Mazda.  Becks will take care of this.
2. Send in Maza sponsoring form [$1000].  Becks to take care of this.
3.

Publicity To Do:

LOGO:

Updated

FLYER:

• Develop flyer, review with planning committee - Save the Date done
• Flyer on website - working on
• Send flyer to other clubs [bcc to each club email]
• Print flyers for handing out and for club members to share
• Include information on what the registration fee covers
• Banquet
• Welcome reception
• Welcome packet
• Tshirt
• Advertising & Printing [minor costs] 
• Name badge

[The expenses, once determined, can be smaller at the bottom]